ADMISSION REQUIREMENTS / RULES & REGULATIONS
You will be notified of your application receipt via e-mail within 3 business days. You will be contacted directly regarding acceptance. Applications WILL NOT be accepted after February 17th. Space(s) will be assigned by Event Management only after completed applications and FULL payment of fees are received. Spaces are non-transferable and cannot be resold. All fees are non-refundable. No early break down, violators may not be allowed to return to future festivals.
BOOTH SPACE: 10’X20’ SPACES ARE PROVIDED UNLESS OTHERWISE NOTED.
Each vendor is responsible for tenting, setting their display and presenting themselves in a manner which reflects a positive image for the event and their company. Tents must be properly secured in case of a windy day. Vendors need to provide their own tables and chairs. Relocating and/or extending assigned space is prohibited without the consent of the Festival.
No refunds will be given for any cancellation. All fees are non-refundable. Festival is rain or shine.
Vendors must not injure or deface the grounds or buildings. When such damage occurs, the Vendor is liable to the owner of the property so damaged. The Vendor shall comply with all reasonable requests of owners of the complex. Vendors will be charged for; excessive debris left in Vendor space and clean-up caused by paint, oil, grease, adhesive materials and
Children must be supervised by someone other than a Vendor during the entirety of the festival – from set-up to
A limited number of electrical spaces are available. Vendors must be approved to use Festival electricity to plug into any outlets on the premises.
Vendors must meet all requirements set forth by the Portland Fire Marshal. This includes, but is not limited to, having all labelled fire retardant structures (tents/sidewalls, etc.) when applicable. All fire extinguishers must have a valid recharged
tag. If you are operating with fryers or grease, you must have a special K silver extinguisher. If you are using propane or have any additional questions, please contact their office at 1300 SE Gideon St. Portland Oregon 97202.
Vendors are responsible for the disposal of their own grease. There will be no grease bins available on site for Vendor use. All grease must remain with Vendor and be taken off site for disposal after the festival. All food Vendors using fry oil are to provide ground cover inside their designated area for the absorption of grease where applicable. No food Vendor will be allowed to open for business if this ground cover is not in place. Grease absorbent mats work the best. Absolutely no grease or grey matter is to be disposed of on the grounds, in restrooms or down any drains. Anyone found doing this
will be fined $1,000, immediately be ordered to leave the event site, and could potentially face criminal charges.
HEALTH DEPARTMENT PERMIT:
All approved food vendors will be required to apply for a Temporary Food Permit from the Multnomah County Health Department. All vendors must provide the vendor coordinator with a stamped "paid" copy of their application prior to July 1st. The Temporary Restaurant License will be given to the vendor after passing an onsite inspection at the start of the event.
Food sampling: vendors may provide samples for promotional purposes. Samples must be 3 ounces or less. A hand wash station is recommended. Non-potentially hazardous baked goods such as cookies may be served without a Temporary Restaurant License. However, each vendor must apply and be approved for a Food Exemption. Please see fact sheet #16 I along with the Exempt Food Agreement Form to decide if the food product you would like to serve falls
into one of the three categories on the fact sheet.
Please submit Temporary Food Permit applications to Sombra Forrest with Multnomah County Health Dept at
[email protected]. Sombra can also be contacted for any questions at (503) 988-3400
ICE / WATER:
Vendors are responsible for bringing their own ice. Water will be available. Vendors must bring their own containers to
transport water to their booth. No direct water hook-ups are available.
Vendor shall bear sole responsibility for any personal injury, loss of property or merchandise placed upon or sold at or from the Festival, from set up to break down. Vendor agrees to indemnify, defend and hold harmless the JPM Project and Terrapin Events, the owners, members, officers, employees, agent, and representatives (collectively, the “Indemnified
Parties”) from and against any and all claims, liability, damages, costs and expenses (including attorneys’ fees) (collectively, “Claims”) for injuries or death to persons, or damage to property, occasioned by, relating to, or arising out of any intentional or negligent acts or omissions by Vendor, its agents, employees, contractors volunteers, or representatives, or claims or costs arising out of, occasioned by, or relating to the enforcement of this paragraph, including attorney’s fees. Vendor shall insure its own personal property during the Festival and hereby waives any and all Claims against the Indemnified Parties for any loss or damage to any personal property of Vendor for any reason, which
waiver shall also constitute a waiver of subrogation binding upon Vendor’s Insurers.
Terrapin Events has the right to refuse any vendor participating at the festival if they do not comply with the rules set forth by the Terrapin Events. If a vendor is found noncompliant, the Terrapin Events will not refund vendor fees.
There is free parking on the street. All vendors MUST follow Festival personnel directions regarding vehicles. When unloading, all exhibitors are expected to unload merchandise and then move vehicles to of the premises before setting up their booth.
PERMITS / LICENSES:
Vendors shall obtain all pertinent permits and licenses required by any federal, state or local laws, ordinances and regulations.
PHOTOGRAPHY / VIDEOGRAPHY
Vendors understand that their voice, name and image (and those of employees of their company) may be recorded by various mechanical and/or electrical means. Vendor releases any claim they might have in law in connection with the utilization of such material and grants the Terrapin Events the right to use said materials in connection with advertising, publicity, exhibits, or without limitation, any other purpose.
Grounds must be kept clean and free from debris. There will be designated trash dumpsters provided for Vendors to use. Vendors are expected to provide their own trash bins and trash bags and remove trash from their space at the conclusion of the festival.